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Teaching and Research Faculty Handbook
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Teaching and Research Faculty Handbook

Table of Contents

I. THE UNIVERSITY

History
Mission of the University
Major Goals of the University
Code of Ethics
Old Dominion University Notice of Non-Discrimination
Title IX Non-Discrimination Statement
University Governance
University Organizational Chart

II. THE FACULTY

Resolution Concerning Employment
Recruitment and Selection Process for Instructional and Administrative Faculty
Instructional/Research Faculty and Administrative/ Professional Faculty Recruitment Funding Policy
Criminal Background Checks
Dual Career Resource for Those Hiring Full-Time Faculty
Academic and Professional Preparation Requirements for Faculty
Initial Appointment of Teaching and Research Faculty
Faculty Remote Work Policy and Procedures
Joint Appointments
Non-Instructional Part-Time Faculty Employment Policy
Reappointment/Annual Review or Nonreappointment of Faculty
Academic Rank and Criteria for Ranks
Policy on Conversion of a Non-Tenure Eligible Position to a Tenure-Eligible Position
Policy on Conversion from Lecturer Ranks to a Non-Tenure Eligible Clinical Track Position
Tenure-Track Positions Funded by Research Centers
Eminent Scholars
University Professors
University Distinguished Teachers
Guidelines for Named Chairs
Guidelines for Named Professorships
Emeritus/Emerita Appointments
Administrators Returning to Faculty Positions
Guidelines for Appointment and Promotion of Librarians
Tenure
Promotion in Rank
Policy and Procedures on Evaluation of Tenured Faculty
Evaluation of Lecturers, Senior Lecturers, and Master Lecturers and Promotion of Lecturers and Senior Lecturers
Policy and Procedures on Post-Tenure Review
Post-Tenure Review Grievance Timeline
University Policy on the Evaluation of Teaching Effectiveness
Evaluation of Scholarly Activity and Research
Evaluation of Service
Faculty Salary Increments
Appointment and Evaluation of Academic Deans
Policy for Department Chair Evaluation
Declaration of a State of Bona Fide Financial Exigency or Severe Financial Difficulty
Dismissal of Faculty from Employment Due to Financial Exigency or Discontinuance of a Program of Study or a Department of Instruction
Fitness for Duty
Faculty Sanctions
Faculty Grievance Policy
Faculty Grievance Committee and Hearing Panels: Composition and Procedures
Voluntary Phased Separation Program for Tenured Faculty
Separation Process for Faculty and Staff
Academic Freedom
Faculty Code of Conduct
Professional Ethics
Freedom of Expression
Resolution Supporting Intellectual Diversity
Faculty Performance Period
Faculty Teaching Load
Temporary Change in Duties for Full-Time Teaching Faculty Who Expect a New Family Member through Birth or Adoption
Policy for the Support of Program Development and Growth in an Online Delivery Format
Class Audit (Non-Formal) by Faculty, Spouses, and Retired Faculty
Class Attendance by Guests
Full-Time Faculty Member as a Degree Candidate
Faculty Class Attendance
Final Examinations
Faculty Office Hours
Course Syllabi
Class Rosters
Grade Submissions
Grade Appeals: Policy and Procedures
Student Complaint Procedure
Academic Functions
Outside Employment
Extra Compensation
Faculty Incentive Options Policy
Policy for Conflicts of Interests Arising from an Employee's or Family Member's Financial Interests, Employment at, or Representation of Old Dominion University
University Telephone System Usage
Allowance for Usage of Personal Mobile Devices and Wireless Service for University Business
Faculty Credentialing Records Policy
Policy on Title IX and Sexual Misconduct
Discrimination Policy
Disruptive Behavior Policy for Faculty and Faculty Administrators
Communications With The Board of Visitors
The University's Name and Identification
Authority to Act on Behalf of the University
University Spokesperson and Media Liaison
Development Policy
Development Policy
Gift Management
Acceptance of Gifts-in-Kind to the University
Establishment and Operation of Annual and Endowed Scholarships, Fellowships, and Prizes
Advisory Councils
Institutional and Individual Memberships in Professional Organizations, Civic Organizations, and Social Clubs
ODU Faculty Receiving Nationally Competitive Fellowships
Faculty Exchange Between Norfolk State University and Old Dominion University
Department Chairs
Graduate Program Director
Certification of Faculty for Graduate Instruction
Chief Departmental Advisor – Undergraduate Education
Undergraduate Program Director

III. ACADEMIC POLICIES

Notifying the Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC) of Substantive Change
General Statement on Program Review
Policy for the Review of Academic Programs, Departments or Colleges for the Purpose of Possible Curtailment or Discontinuance
Guidelines for the Establishment of University Centers or Institutes
Policies and Procedures for Academic Degree Program Approval
Definition of the Credit Hour
Guidelines for Noncredit Courses Simultaneously Offered as Credit
Policy on Certificate Programs
Approval of Curricular Changes, New Courses and Course Changes
Policy On Accelerated Courses
Course Materials Adoption Policy
Accommodations for Individuals with Disabilities
Honorary Degrees: Criteria and Procedures
Closure of the University Due to Inclement Weather and Emergencies

IV. RESEARCH POLICIES

University Research Administration
Facilities and Administration Cost Recovery
Policy on Intellectual Property
Visiting Scholar/Volunteer Policy
Sponsored Research Guidelines
Research Conflict of Interests
Research and Scholarly Digital Data Management Policy
Review of Research Proposals
Policy, Procedures and Timeline for Responding to Allegations of Misconduct in Scientific Research and Scholarly Activity
Financial Interests in Sponsored Programs
Faculty Research Time
Criteria for Principal Investigators
Faculty Purchased Release Time
Use of Fixed-Price Contract Residuals
Research-Funded Conversion to a 12-Month Faculty Contract
Policy on Self-Supporting Research Professional Positions
Research Review Boards
Faculty Research and Development Assignments
Guidelines for the Establishment, Operation and Evaluation of Research Institutes and Centers
Priority for External Funding on Limited Submissions
Export Control
Summer Research Fellowship Programs
Research Foundation

V. LEAVE AND BENEFIT POLICIES

University Policies

Annual Leave Policy for Administrative and Professional Faculty and Eligible Instructional and Research Faculty on 12-Month Contracts
Sick Leave Policy
Parental Leave Policy
Military Leave
Bone Marrow and Organ Donation Leave
Emergency Disaster Leave
School Assistance and Volunteer Service Leave
Immediate Recognition
Lactation Support Policy
Leave of Absence Without Compensation
Tuition Assistance Policy
Policy for Faculty Development Funds
Participation in Learned Societies
Fee Waivers for Full-time Faculty, Staff and Dependents

Federal and Commonwealth Policies

Virginia Sickness and Disability Program

Family and Medical Leave Act Policy

Payroll Deductions

Income Tax Withholding
Social Security and Medicare Taxes
Virginia Retirement System
Virginia Retirement System Group Term Life Insurance

Optional Benefits Through Payroll Deduction

Health Insurance Benefits
Pre-Tax Health Care Premium Program
Flexible Spending Accounts
Tax Sheltered Annuities
Deferred Compensation Plan (DCP)
Employer Cash Match Contributions
Optional Life Insurance
ODU Short-Term Disability
Aflac
Long-Term Disability
Personal Accident Insurance
Long-Term Care Insurance
Legal Resources
Pre-Tax Parking Agreement
Changing Beneficiaries

Workers' Compensation

Child Support Withholding Disclosure

Liens and Garnishments

Unemployment Compensation

Personal Property Insurance

Liability Insurance

VI. OTHER INFORMATION

Immigration Reform and Control Act

Visa and Immigration Services Policy

Manner and Schedule of Payment to Faculty and Faculty Administrators

Extra Compensation in Off-Term Sessions

Responsibility of Budget Unit Directors

Old Dominion University Travel Risk Management Policy

University Travel

Business-Related Travel Allowance

Business Travel Reimbursement Policy

Vehicle Use Policy

Policy on the Use of Information Technology Resources

Identity Theft Protection

Identity Theft Protection (Red Flag) Program

Information Technology Access Control

Information Technology Infrastructure, Architecture, and Ongoing Operations

Data Administration Policy

Electronic Mail Policy for Official University Business

Policy on the Use of Tobacco and Smoking-Related Products, Electronic Cigarettes and Vaporizers

University Drug and Alcohol Policy

Drug-Free Workplace

Gun & Weapon Regulation

Minors on Campus

Policy for the Use of Non-Research Related Volunteers

Use and Keying of Facilities and Grounds

Use of Bicycles, Skateboards and Personal Transport Devices on University Property

Unmanned Aircraft Systems (UAS) aka Drones, Aerials and Other Powered Model Aircraft

Fixed Asset Control

Solicitation Policy for Employees and Vendors

Old Dominion University Identification Card Program

Whistleblower Retaliation Policy

Threat Assessment

University Demonstrations Policy

Procedures for Student Suicidal and Emotionally Disruptive Behavior

Guidelines and Policy on Dealing with Disruptive Students

Safety and Security Policy

Emergency Management Policy

Environmental Health and Occupational Safety

Schedules for Faculty Personnel Actions

Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) in their First Year of Employment
Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) Appointed at Mid-Year in their First Year of Employment
Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members and Faculty of Practice in the Second and Subsequent Years of Service (Nontenured and Non-First Year Faculty)
Schedule of Reappointment/Annual Review or Nonreappointment of Lecturers and Clinical Assistant Professors (Beyond Their First Year of Employment)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Not Undergoing a Teaching Portfolio Review (required every 3 years) or an In-Depth Review (required every 6 years)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Undergoing a Teaching Portfolio Review (required every 3 years) But Not Undergoing an In-Depth Review (required every 6 years)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers, Master Lecturers, Clinical Associate Professors, and Clinical Professors (Beyond Their First Year of Employment) Undergoing an In-Depth Review
Schedule for Faculty Seeking Conversion of a Non-Tenure Eligible Position to a Tenure-Eligible Position
Schedule for Faculty Seeking Conversion from Lecturer Ranks to a Non-Tenure Eligible Clinical Track Position
Schedule for Pre-Tenure Review (Non-Tenured and Non-First Year Faculty)
Schedule for Pre-Tenure Review for Faculty Appointed at Mid-Year (Non-Tenured and Non-First Year Faculty)
Schedule for Faculty Seeking Tenure
Schedule For Faculty Seeking Tenure Mid-Year
Schedule of Tenured Faculty For Eminent Scholar Designation
Schedule of Tenured Faculty For University Professor Designation
Schedule of Non-tenure-track and Non-tenured Faculty for University Distinguished Teacher Designation
Schedule for Faculty Seeking Promotion in Rank
Schedule for Research Faculty Seeking Promotion in Rank
Schedule for Clinical Faculty Seeking Promotion
Schedule for Lecturers Seeking Promotion to Senior Lecturer and Senior Lecturers Seeking Promotion to Master Lecturer
Schedule Of Annual Evaluation For Tenured Faculty
Schedule Of Annual Evaluation for Tenured Faculty Serving as Chairs

Old Dominion University Faculty Senate Constitution

Bylaws for the Faculty Senate of Old Dominion University

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		I. THE UNIVERSITY

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