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Schedules for Faculty Personnel Actions

Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) in their First Year of Employment
Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) Appointed at Mid-Year in their First Year of Employment
Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members and Faculty of Practice in the Second and Subsequent Years of Service (Nontenured and Non-First Year Faculty)
Schedule of Reappointment/Annual Review or Nonreappointment of Lecturers and Clinical Assistant Professors (Beyond Their First Year of Employment)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Not Undergoing a Teaching Portfolio Review (required every 3 years) or an In-Depth Review (required every 6 years)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Undergoing a Teaching Portfolio Review (required every 3 years) But Not Undergoing an In-Depth Review (required every 6 years)
Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers, Master Lecturers, Clinical Associate Professors, and Clinical Professors (Beyond Their First Year of Employment) Undergoing an In-Depth Review
Schedule for Faculty Seeking Conversion of a Non-Tenure Eligible Position to a Tenure-Eligible Position
Schedule for Faculty Seeking Conversion from Lecturer Ranks to a Non-Tenure Eligible Clinical Track Position
Schedule for Pre-Tenure Review (Non-Tenured and Non-First Year Faculty)
Schedule for Pre-Tenure Review for Faculty Appointed at Mid-Year (Non-Tenured and Non-First Year Faculty)
Schedule for Faculty Seeking Tenure
Schedule For Faculty Seeking Tenure Mid-Year
Schedule of Tenured Faculty For Eminent Scholar Designation
Schedule of Tenured Faculty For University Professor Designation
Schedule of Non-tenure-track and Non-tenured Faculty for University Distinguished Teacher Designation
Schedule for Faculty Seeking Promotion in Rank
Schedule for Research Faculty Seeking Promotion in Rank
Schedule for Clinical Faculty Seeking Promotion
Schedule for Lecturers Seeking Promotion to Senior Lecturer and Senior Lecturers Seeking Promotion to Master Lecturer
Schedule Of Annual Evaluation For Tenured Faculty
Schedule Of Annual Evaluation for Tenured Faculty Serving as Chairs


The following schedules are provided by the provost and vice president for academic affairs as guidance for faculty, chairs, deans and committees who are involved in various personnel actions. Only those dates noted with an asterisk are mandated by policy. All other dates are approximate and intended to facilitate the process.

          

Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) in their First Year of Employment

11/15Faculty member submits teaching portfolio review materials to the department/school chair.
11/16Department/school chair submits teaching portfolio review materials to the designated department/school evaluation committee.
12/15Designated department/school evaluation committee submits teaching portfolio review evaluation to the department/school chair, providing copies to the faculty member and dean.
12/16Faculty member submits materials, including the teaching portfolio review, for evaluation to the department/school chair.
12/17Department/school chair submits faculty member materials for evaluation to the department/school committee.
1/15Department/school committee submits its evaluation and recommendation concerning reappointment or nonreappointment of faculty member to department/school chair, providing a copy to the faculty member.
2/1Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, including the department/school committee recommendation, providing a copy to the faculty member.
3/1*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
3/15Faculty member may request a review by the provost and vice president for academic affairs, in the case of a nonreappointment decision by the dean.
4/1Provost and vice president for academic affairs makes a final decision on appeals of nonreappointment and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members (Tenure-Track Faculty, Faculty of Practice, Clinical Assistant Professors, and Lecturers, Senior Lecturers and Master Lecturers) Appointed at Mid-Year in their First Year of Employment

1/31Faculty member submits materials for evaluation to the department/school chair.
2/15Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, including the department/school committee recommendation, providing a copy to the faculty member.
3/1*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
3/15Faculty member may request a review by the provost and vice president for academic affairs, in the case of a nonreappointment decision by the dean.
4/1Provost and vice president for academic affairs makes a final decision on appeals of nonreappointment and informs the faculty member. The provost and vice president for academic affairs’ decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Nontenured Faculty Members and Faculty of Practice in the Second and Subsequent Years of Service (Nontenured and Non-First Year Faculty)

9/1Faculty member submits teaching portfolio review materials to the department/school chair.
9/2Department/school chair submits teaching portfolio review materials to the designated department/school evaluation committee.
10/1Designated department/school evaluation committee submits teaching portfolio review evaluation to the department/school chair, providing copies to the faculty member and dean.
10/2Faculty member submits materials, including the teaching portfolio review, for evaluation and decision to the department/school chair. In the fall immediately following the pre-tenure review, the faculty member's pre-tenure evaluation materials with any appropriate updates added by the faculty member or chair will be used for the annual evaluation process.
10/3Department/school chair submits materials from faculty member for evaluation to department/school committee.
11/1Department/school committee submits its evaluation and recommendation concerning reappointment or nonreappointment of faculty member to department/school chair, providing a copy to the faculty member.
11/15Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, including the department/school committee recommendation, providing a copy to the faculty member.
12/15*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
1/15Faculty member may request a review by the provost and vice president for academic affairs in the case of a nonreappointment decision by the dean.
2/1Provost and vice president for academic affairs makes a final decision on the appeal of a nonreappointment decision and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Lecturers and Clinical Assistant Professors (Beyond Their First Year of Employment)

10/1Faculty member submits teaching portfolio review materials to the department/school chair.
10/2Department/school chair submits teaching portfolio review materials to the designated department/school evaluation committee.
11/1Designated department/school evaluation committee submits teaching portfolio review evaluation to the department/school chair, providing copies to the faculty member and dean.
11/2Faculty member submits materials, including the teaching portfolio review, for evaluation and decision to the department/school chair.
11/3Department/school chair submits materials from faculty member for evaluation to department/school committee.
11/17Department/school committee submits its evaluation and recommendation concerning reappointment or nonreappointment of faculty member to department/school chair, providing a copy to the faculty member.
12/1Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, including the department/school committee recommendation, providing a copy to the faculty member.
12/15*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
  1. If the evaluation is positive and the dean’s determination on retention is affirmative, the faculty member will be reappointed according to the policy on Reappointment/Annual Review or Nonreappointment of Faculty.

  2. If the decision by the dean is not to retain the lecturer or clinical assistant professor, he or she will be notified of termination according to the appropriate schedule in the policy on the Reappointment/Annual Review or Nonreappointment of Faculty.

  3. Lecturers and clinical assistant professors considered for promotion in a given year or going through an in-depth review will not undergo a separate annual evaluation in that same year.

1/15Faculty member may request a review by the provost and vice president for academic affairs in the case of a nonreappointment decision by the dean.
2/1Provost and vice president for academic affairs makes a final decision on the appeal of a nonreappointment decision and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Not Undergoing a Teaching Portfolio Review (required every 3 years) or an In-Depth Review (required every 6 years)

11/1Faculty member submits materials for evaluation and decision to the department/school chair.
12/1Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, providing a copy to the faculty member.
12/15*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
  1. If the evaluation is positive and the dean’s determination on retention is affirmative, the faculty member will be reappointed according to the policy on Reappointment/Annual Review or Nonreappointment of Faculty.

  2. If the decision by the dean is not to retain the senior lecturer, master lecturer, clinical associate professor, or clinical professor, he or she will be notified of termination according to the appropriate schedule in the policy on the Reappointment/Annual Review or Nonreappointment of Faculty.

  3. Senior lecturers, master lecturers, clinical associate professors, and clinical professors considered for promotion in a given year will not undergo a separate annual evaluation in that same year.

1/15Faculty member may request a review by the provost and vice president for academic affairs in the case of a nonreappointment decision by the dean.
2/1Provost and vice president for academic affairs makes a final decision on the appeal of a nonreappointment decision and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers and Master Lecturers and Clinical Associate Professors and Clinical Professors (Beyond Their First Year of Employment) Undergoing a Teaching Portfolio Review (required every 3 years) But Not Undergoing an In-Depth Review (required every 6 years)

10/1Faculty member submits teaching portfolio review materials to the department/school chair.
10/2Department/school chair submits teaching portfolio review materials to the designated department/school evaluation committee.
11/1Designated department/school evaluation committee submits teaching portfolio review evaluation to the department/school chair, providing copies to the faculty member and dean.
11/2Faculty member submits materials, including the teaching portfolio review, for evaluation and decision to the department/school chair.
12/1Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, providing a copy to the faculty member.
12/15*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
  1. If the evaluation is positive and the dean’s determination on retention is affirmative, the faculty member will be reappointed according to the policy on Reappointment/Annual Review or Nonreappointment of Faculty.

  2. If the decision by the dean is not to retain the senior lecturer, master lecturer, clinical associate professor, or clinical professor, he or she will be notified of termination according to the appropriate schedule in the policy on the Reappointment/Annual Review or Nonreappointment of Faculty.

  3. Senior lecturers, master lecturers, clinical associate professors, and clinical professors considered for promotion in a given year will not undergo a separate annual evaluation in that same year.

1/15Faculty member may request a review by the provost and vice president for academic affairs in the case of a nonreappointment decision by the dean.
2/1Provost and vice president for academic affairs makes a final decision on the appeal of a nonreappointment decision and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule of Reappointment/Annual Review or Nonreappointment of Senior Lecturers, Master Lecturers, Clinical Associate Professors, and Clinical Professors (Beyond Their First Year of Employment) Undergoing an In-Depth Review

10/1Faculty member submits teaching portfolio review materials to the department/school chair.
10/2Department/school chair submits teaching portfolio review materials to the designated department/school evaluation committee.
11/1Designated department/school evaluation committee submits teaching portfolio review evaluation to the department/school chair, providing copies to the faculty member and dean.
11/2Faculty member submits materials, including the teaching portfolio review, for evaluation and decision to the department/school chair.
11/3Department/school chair submits materials from faculty member for evaluation to department/school committee.
11/17Department/school committee submits its evaluation and recommendation concerning reappointment or nonreappointment of faculty member to department/school chair, providing a copy to the faculty member.
12/1Department/school chair submits an evaluation and recommendation concerning reappointment or nonreappointment to dean, including the department/school committee recommendation, providing a copy to the faculty member.
12/15*Dean makes a decision concerning reappointment or nonreappointment and notifies faculty member in writing, providing a copy to the provost and vice president for academic affairs.
  1. If the evaluation is positive and the dean’s determination on retention is affirmative, the faculty member will be reappointed according to the policy on Reappointment/Annual Review or Nonreappointment of Faculty.

  2. If the decision by the dean is not to retain the senior lecturer, master lecturer, clinical associate professor or clinical professor, he or she will be notified of termination according to the appropriate schedule in the policy on the Reappointment/Annual Review or Nonreappointment of Faculty.

  3. Senior lecturers, master lecturers, clinical associate professors, and clinical professors considered for promotion in a given year or going through an in-depth review will not undergo a separate annual evaluation in that same year.

1/15Faculty member may request a review by the provost and vice president for academic affairs in the case of a nonreappointment decision by the dean.
2/1Provost and vice president for academic affairs makes a final decision on the appeal of a nonreappointment decision and informs the faculty member. The provost and vice president for academic affairs' decision is final.

*Mandated by policy

          

Schedule for Faculty Seeking Conversion of a Non-Tenure Eligible Position to a Tenure-Eligible Position

9/1Faculty member submits his or her application to a secure site accessible to the department/school and college promotion and tenure committees, the department chair, the dean, and the provost and vice president for academic affairs.
9/8Department/school chair identifies three external individuals to provide recommendations on the applicant's record of current research/creative work and future potential.
10/8External recommendations submitted to the department/school chair.
10/23Department/school committee posts recommendation concerning conversion of a non-tenure eligible position to a tenure-eligible position to the secure site.
11/1Department/school chair posts recommendation on conversion of a non-tenure eligible position to tenure-eligible to the secure site.
11/15College committee posts its recommendation on conversion of a non-tenure eligible position to tenure-eligible to the secure site.
12/1Dean posts his or her recommendation on conversion of a non-tenure eligible position to tenure-eligible to the secure site.
12/15Provost and vice president for academic affairs makes a final decision on conversion of a non-tenure eligible position to tenure-eligible, providing copies to the faculty member, department/school chair, the dean, and the president. The decision of the provost and vice president for academic affairs is final.

Schedule for Faculty Seeking Conversion from Lecturer Ranks to a Non-Tenure Eligible Clinical Track Position

9/1Faculty member submits his or her application to a secure site accessible to the department/school and college promotion and tenure committees, the department chair, the dean, and the provost and vice president for academic affairs.
10/23Department/school committee posts recommendation concerning conversion from lecturer rank to a non-tenure eligible clinical track position to the secure site.
11/1Department/school chair posts recommendation on conversion from lecturer rank to a non-tenure eligible clinical track position to the secure site.
11/15College committee posts its recommendation on conversion from lecturer rank to a non-tenure eligible clinical track position to the secure site.
12/1Dean posts his or her recommendation on conversion from lecturer rank to a non-tenure eligible clinical track position to the secure site.
12/15Provost and vice president for academic affairs makes a final decision on conversion from lecturer rank to a non-tenure eligible clinical track position, providing copies to the faculty member, department/school chair, the dean, and the president. The decision of the provost and vice president for academic affairs is final.

Schedule for Pre-Tenure Review (Non-Tenured and Non-First Year Faculty)

11/1Provost and vice president for academic affairs sends letters to deans listing faculty members scheduled for pre-tenure review, providing copies to faculty member and department/school chair.
2/1Faculty member submits materials concerning pre-tenure review to a secure site accessible to the department/school and college promotion and tenure committees, the department chair, the dean, and the provost and vice president for academic affairs.
3/1Department/school committee posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
3/15Department/school chair posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
4/1College promotion and tenure committee posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
5/1*Dean posts pre-tenure review report to the secure site. (Review is conducted during the spring of the third year of service for tenure-track faculty with no previous teaching experience and during the summer after the second year of service for tenure-track faculty with one or two years of previous teaching experience counted toward the probationary period. At some point during the process, the dean meets with the faculty member and chair.)
6/1Provost and vice president for academic affairs responds to faculty member concerning the pre-tenure review evaluation, providing copies to the dean and department/school chair.

*Mandated by policy

          

Schedule for Pre-Tenure Review for Faculty Appointed at Mid-Year (Non-Tenured and Non-First Year Faculty)

6/1Provost and vice president for academic affairs provides a list to the dean of the faculty appointed at mid year scheduled for pre-tenure review, with copies to the faculty member and department/school chair.
9/1Faculty member submits materials concerning pre-tenure review to a secure site accessible to the department/school and college promotion and tenure committees, the department chair, the dean, and the provost and vice president for academic affairs.
10/1Department/school committee posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
10/15Department/school chair posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
11/15College promotion and tenure committee posts comments concerning pre-tenure review to the secure site and provides a copy to the faculty member.
12/1*Dean posts pre-tenure review report to the secure site. (Review is conducted during the fall of the third year of service for tenure-track faculty with no previous teaching experience and during the spring after the second year of service for tenure-track faculty with one or two years of previous teaching experience counted toward the probationary period. At some point during the process the dean meets with the faculty member and chair.)
1/1Provost and vice president for academic affairs responds to faculty member concerning the pre-tenure review evaluation, providing copies to the dean and department/school chair.

*Mandated by policy

          

Schedule for Faculty Seeking Tenure

5/1Faculty member and department/school promotion and tenure committee identify potential external reviewers.
5/8Department/school chair provides names of external reviewers to the dean.
5/15Dean submits an agreed upon list of external reviewers to the provost and vice president for academic affairs. Upon final approval of the provost and vice president for academic affairs, the department/school chair initiates the review process.
5/15Faculty member submits his or her research portfolio and curriculum vitae to be sent to external reviewers to department/school chair.
8/15Faculty member posts his or her tenure file to a secure site accessible to department, college and University promotion and tenure committees, the department chair, dean, and the provost and vice president for academic affairs.
9/1Department/school chair posts faculty member’s external evaluations to the secure site.
10/1Provost and vice president for academic affairs convenes the University Promotion and Tenure Committee. The committee will receive its charge and elect a committee chair.
10/1Department/school committee posts its recommendation on tenure based on merit and needs of the department/school to the secure site and provides a copy to the faculty member. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
10/15Department/school chair posts recommendation on tenure to the secure site, if either the department/school committee or the department/school chair or both are recommending tenure, and provides a copy of the recommendation to the faculty member.
10/16Department/school chair advises the faculty member, providing a copy to the dean and provost and vice president for academic affairs, if neither the department/school committee nor the department/school chair recommends tenure.
11/1Faculty member may request a review by the college committee and the dean, if neither the department/school committee nor the department/school chair recommends tenure. If further review is requested, the college tenure committee makes a separate recommendation to the dean. All materials, including departmental and chair evaluations and recommendations, are available to the college tenure committee on the secure site. The dean then makes a decision concerning tenure and informs the faculty member. If either the decision of the college committee or that of the dean is positive, the case is considered in accordance with the procedure for tenure consideration as found in the Board of Visitors Policy on Tenure and the remainder of this schedule.
11/15College committee posts its recommendations on tenure to the secure site and provides a copy to the faculty members. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
12/10Dean posts recommendation on tenure, with reasons, to the secure site and provides a copy to the faculty member.
12/20The faculty member may request a review by the provost and vice president for academic affairs if neither the college committee nor the dean recommends tenure.
1/5Provost and vice president for academic affairs replies on the further consideration of tenure requested by the faculty member who was not recommended by the college committee or the dean. The decision of the provost and vice president for academic affairs on further consideration of tenure is final.
1/30Provost and vice president for academic affairs advises the faculty member that the limit of the probationary period is approaching and explains what procedures should be followed by those wishing to be considered for tenure during the next academic year, providing a copy to the dean.
2/15University Promotion and Tenure Committee posts its recommendations (with reasons, including minority reasons, if any) concerning tenure to the secure site and provides a copy to the faculty member. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
3/1*Faculty member may correct any factual misinformation in previous recommendations by placing a letter in the tenure file.
3/15Provost and vice president for academic affairs makes determinations on tenure. Determinations from the provost and vice president for academic affairs in favor of tenure are submitted to the president for presentation to the Board of Visitors, and a copy is provided to the faculty member. If the recommendations from all committees and administrators previously acting on the case have not all been the same, or if the provost and vice president for academic affairs disagrees with the recommendations that have been the same, then the provost and vice president for academic affairs shall consult with the University Promotion and Tenure Committee and with the chair and dean concerned.
4/30Provost and vice president for academic affairs notifies faculty member if his/her decision is against tenure. The faculty member is notified that a terminal contract will be offered for the ensuing year.
4/30Board of Visitors or its designated committee makes its decision on tenure. Upon approval of the Board or its designated committee, the faculty member is offered a tenure contract for the coming year.
5/15Faculty member may request a review by the president of a negative tenure decision by the provost and vice president for academic affairs.
6/15President replies to the faculty member on results of review of denial of tenure.
6/30Faculty member may request a review by the Board of Visitors or its designated committee of a negative tenure decision that has been reviewed by the president.
7/25Board of Visitors or its designated committee makes its decision on the review of a negative tenure decision. The decision of the Board or its designated committee is final.

*Mandated by policy

          

Schedule For Faculty Seeking Tenure Mid-Year

This tenure review calendar for faculty appointed at mid-year is available only to non-tenured faculty whose initial appointments began with the start of the spring semester.

11/1Faculty member and department/school promotion and tenure committee identify potential external reviewers.
11/8Department/school chair provides names of external reviewers to the dean.
11/15Dean submits an agreed upon list of external reviewers to the provost and vice president for academic affairs. Upon final approval of the provost and vice president for academic affairs, the department/school chair initiates the review process.
11/15Faculty member submits his or her research portfolio and curriculum vitae to be sent to external reviewers to department/school chair.
4/1Faculty member posts his or her tenure file to a secure site accessible to department, college and University promotion and tenure committees, the department chair, dean, and the provost and vice president for academic affairs.
4/15Department/school chair posts faculty member’s external evaluations to the secure site.
5/1Department/school committee posts its recommendation on tenure based on merit and needs of the department/school to the secure site and provides a copy to the faculty member. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
6/1Department/school chair posts recommendations on tenure to the secure site, if either the department/school committee or the department/school chair or both are recommending tenure, and provides a copy of the recommendation to the faculty member.
6/1Department/school chair advises the faculty member, providing a copy to the dean and provost and vice president for academic affairs, if neither the department/school committee nor the department/school chair recommends tenure.
6/15Faculty member may request a review by the college committee and the dean, if neither the department/school committee nor the department/school chair recommends tenure. If further review is requested, the college tenure committee makes a separate recommendation to the dean. All materials, including departmental and chair evaluations and recommendations, are available to the college tenure committee on the secure site. The dean then makes a decision concerning tenure and informs the faculty member. If either the decision of the college committee or that of the dean is positive, the case is considered in accordance with the procedure for tenure consideration as found in the Board of Visitors Policy on Tenure and the remainder of this schedule.
9/22Provost and vice president for academic affairs advises the faculty member that the limit of the probationary period is approaching and explains what procedures should be followed by those wishing to be considered for tenure during the next academic year, providing a copy to the dean.
10/1College committee posts its recommendations on tenure to the secure site and provides a copy to the faculty members. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
10/15Dean posts recommendation on tenure, with reasons, to the secure site and provides a copy to the faculty member.
10/25The faculty member may request a review by the provost and vice president for academic affairs if neither the college committee nor the dean recommends tenure.
11/1Provost and vice president for academic affairs forwards information on tenure cases for review to the University promotion and tenure committee.
11/15Provost and vice president for academic affairs replies on the further consideration of tenure requested by the faculty member who was not recommended by the college committee or the dean. The decision of the provost and vice president for academic affairs on further consideration of tenure is final.
11/16University Promotion and Tenure Committee posts its recommendations (with reasons, including minority reasons, if any) concerning tenure to the secure site and provides a copy to the faculty member. In instances of a non-unanimous vote, a summary of minority opinion must be included, and the minority must be given the option to write a minority opinion.
11/22*Faculty member may correct any factual misinformation in previous recommendations by placing a letter in the tenure file.
12/1Provost and vice president for academic affairs makes determinations on tenure. Determinations from the provost and vice president for academic affairs in favor of tenure are submitted to the president for presentation to the Board of Visitors, and a copy is provided to the faculty member. If the recommendations from all committees and administrators previously acting on the case have not all been the same, or if the provost and vice president for academic affairs disagrees with the recommendations that have been the same, then the provost and vice president for academic affairs shall consult with the University promotion and tenure committee and with the chair and dean concerned.
12/22Provost and vice president for academic affairs notifies faculty member if his/her decision is against tenure. The faculty member is notified that a terminal contract will be offered for the ensuing year.
12/22Board of Visitors or its designated committee makes its decision on tenure. Upon approval of the Board or its designated committee, the faculty member is offered a tenure contract for the coming year.
1/15Faculty member may request a review by the president of a negative tenure decision by the provost and vice president for academic affairs.
2/15President replies to the faculty member on results of review of denial of tenure.
3/1Faculty member may request a review by the Board of Visitors or its designated committee of a negative tenure decision that has been reviewed by the president.
4/30Board of Visitors or its designated committee makes its decision on the review of a negative tenure decision. The decision of the Board or its designated committee is final.

           *Mandated by policy

          

Schedule of Tenured Faculty For Eminent Scholar Designation

9/15*Nomination by any tenured department/school colleague in nominee's discipline submitted to department/school chair.
10/1*Department/school chair convenes department/school committee and ensures complete application packets are available for review.
11/1*Formation of Eminent Scholars Committee.
11/15*Department/school chair conducts secret ballot of all tenured members in department/school on the nomination.
12/1*Department/school chair completes independent evaluation and submits it, the department/school review letter and vote, and credentials to the dean.
1/15*Dean evaluates credentials and submits independent evaluations and faculty member’s credentials and review letters to the University Eminent Scholars Committee via the Provost’s Office. The materials must be submitted to the Provost’s Office electronically.
2/1*Provost and vice president for academic affairs makes application packets available electronically to Eminent Scholars Committee.
3/15*Eminent Scholars Committee, by affirmative vote of at least five members, submits recommendations to the provost and vice president for academic affairs, who will make final designation.
4/15*Provost and vice president for academic affairs notifies faculty member of decision concerning designation as eminent scholar.

*Mandated by policy

          

Schedule of Tenured Faculty For University Professor Designation

8/1Provost and vice president for academic affairs calls for nomination of eligible faculty to be submitted to the department/school chair and forms the University Professors Committee.
9/1*Nomination(s) submitted by a tenured departmental colleague in the nominee’s discipline.
10/1Chair of department/school promotion and tenure committee conducts a secret ballot of all tenured faculty members in the department/school to select the nominees and forwards the nominees who received a majority of the vote, including the votes, to the college dean.
11/1College dean evaluates the credentials of the department/school nominees and selects the college nominees for submission to the University Professors Committee via the Provost’s office. The materials must be submitted to the Provost’s Office electronically. The number of college nominees shall not exceed 10% of the college’s tenured faculty.
12/1University Professors Committee reviews the college nominees and submits its recommendations to the provost and vice president for academic affairs. Nominees forwarded to the provost and vice president for academic affairs must have an affirmative vote of at least four Committee members.
1/1*Provost and vice president for academic affairs decides which of the University Professor nominees submitted by the Committee will be designated as University Professors.

*Mandated by policy

          

Schedule of Non-tenure-track and Non-tenured Faculty for University Distinguished Teacher Designation

8/1Provost and vice president for academic affairs calls for nomination of eligible faculty to be submitted to the department/school chair and forms the University Distinguished Teacher Committee.
9/1*Nomination(s) submitted by a departmental colleague in the nominee’s discipline.
10/1Chair of the department/school conducts a secret ballot of the department/school full-time faculty members to select the nominees and forwards the nominees who received a majority of the vote, including the votes, to the college dean.
11/1College dean evaluates the credentials of the department/school nominees and selects the college nominees for submission to the University Distinguished Teacher Committee via the Provost’s office. The materials must be submitted to the Provost’s Office electronically. The number of college nominees shall not exceed 10% of the college’s full-time non-tenure-track and non-tenured faculty.
12/1University Distinguished Teacher Committee reviews the college nominees and submits its recommendations to the provost and vice president for academic affairs. Nominees forwarded to the provost and vice president for academic affairs must have an affirmative vote of at least four Committee members.
1/1*Provost and vice president for academic affairs decides which of the University Distinguished Teacher nominees submitted by the Committee will be designated as University Distinguished Teachers.

*Mandated by policy

          

Schedule for Faculty Seeking Promotion in Rank

6/1Faculty member and department/school promotion and tenure committee identify potential external reviewers.
6/8Department/school chair provides the names of external reviewers to the dean.
6/15Dean submits an agreed upon list of external reviewers to the provost and vice president for academic affairs. Upon final approval of the provost and vice president for academic affairs, the department/school chair initiates the review process.
6/15Faculty member submits his or her research portfolio and curriculum vitae to be sent to external reviewers to department/school chair.
10/1Faculty member posts his or her promotion file to a secure site accessible to department, college and University promotion and tenure committees, the department chair, dean, and the provost and vice president for academic affairs.
10/15Department/school chair posts faculty member’s external evaluations to the secure site.
12/7Department/school committee posts its recommendation concerning promotion to the secure site, with reasons and votes (including a minority statement in the case of a non-unanimous vote), and provides a copy to the faculty member.
1/7Department/school chair posts recommendation on promotion, with reasons, to the secure site and provides a copy of the recommendation to the faculty member.
If neither the department/school committee nor the department/school chair recommends promotion the case is terminated, unless the faculty member requests review by the college committee and the dean. If a review is requested all documents are reviewed by the college committee.
2/1College committee posts its recommendation on promotion to the secure site, with reasons and votes (including reasons of the minority), and provides a copy to the faculty member.
2/15Dean posts his or her recommendation on promotion, with reasons, to the secure site and provides a copy to the faculty member.
If the dean’s recommendation is negative and is in accordance with the recommendations of the department/school committee, the department/school chair and the college committee, the faculty member is not promoted.
If the dean’s recommendation is negative and not in accordance with all previous recommendations, the faculty member may request a further review by the provost and vice president for academic affairs. The provost’s decision is final in such cases.
3/15University Promotion and Tenure Committee posts its recommendations (with reasons, including minority reasons if any) on review of promotion cases to the secure site and provides a copy to the faculty member.
4/1*Faculty member may correct any factual misinformation in previous recommendations by placing a letter in the promotion file.
4/15Provost and vice president for academic affairs makes decisions on promotion and provides a copy to the faculty member. If the recommendations of the committees and administrators that have previously considered the case have not been in agreement with one another, or if the provost and vice president for academic affairs disagrees with the recommendations that have been in agreement with one another, the provost and vice president for academic affairs shall consult with the chair, the dean, and the University Promotion and Tenure Committee before reaching a final decision. Decisions for promotion are reported to the president.
5/1Faculty member may appeal a negative decision on promotion by the provost and vice president for academic affairs to the president.
6/1President renders the final decision on promotion, in case of appeal. All promotions are reported to the Board of Visitors.

*Mandated by policy

          

Schedule for Research Faculty Seeking Promotion in Rank

6/1Research faculty member proposes external reviewers
6/1Research Center Committee proposes external reviewers
6/8Research Center Director sends proposed reviewer list to Research VP
6/15Research VP sends proposed reviewer list to Provost
6/15Research portfolio sent to external reviewers (approximate)
10/1Research faculty member submits application to workflow
10/15External review letters uploaded to workflow by Research Center Director
12/7Research Center Committee uploads letter to workflow
1/7Research Center Director uploads letter to workflow
2/15Research VP uploads letter to workflow
3/15University P&T Committee uploads letter to workflow
4/15Provost decision

Schedule for Clinical Faculty Seeking Promotion

8/1Clinical faculty member seeking promotion to clinical associate professor or clinical professor and department/school promotion and tenure committee identify potential external reviewers.
8/8Department/school chair provides the names of external reviewers to the dean.
8/15Dean submits an agreed upon list of external reviewers to the provost and vice president for academic affairs. Upon final approval of the provost and vice president for academic affairs, the department/school chair initiates the review process.
8/15Clinical faculty member submits his or her research portfolio and curriculum vitae to be sent to external reviewers to department/school chair.
11/1Clinical faculty member posts his or her promotion file to a secure site accessible to department, college and University promotion and tenure committees, the department chair, dean, and the provost and vice president for academic affairs.
11/15Department/school chair posts faculty member’s external evaluations to the secure site.
12/15Department/school promotion committee posts its recommendation concerning promotion to clinical associate professor or clinical professor, with reasons and votes (including a minority statement in the case of a non-unanimous vote), to the secure site and provides a copy to the faculty member.
1/15Department/school chair posts his/her recommendation on promotion to clinical associate professor or clinical professor, with reasons, to the secure site and provides a copy to the faculty member.
2/1The college promotion committee posts its recommendation on promotion to clinical associate professor or clinical professor to the secure site, with reasons and votes (including reasons of the minority), and provides a copy to the faculty member.
2/15The college dean posts his/her recommendation concerning the faculty member’s promotion to clinical associate professor or clinical professor, with reasons, to the secure site and provides a copy to the faculty member.
3/15University Promotion and Tenure Committee submits its recommendation (with reasons, including minority reasons if any) on promotion to clinical associate professor or clinical professor to the secure site and provides a copy to the faculty member.
4/15Provost and vice president for academic affairs makes a decision on promotion to clinical associate professor or clinical professor and provides a copy to the faculty member.
5/1Faculty member may request a review by the president of a negative decision on promotion by the provost and vice president for academic affairs.
6/1The president makes a decision on promotion to clinical associate professor or clinical professor in those cases where further review was requested. The decision of the president is final.

Schedule for Lecturers Seeking Promotion to Senior Lecturer and Senior Lecturers Seeking Promotion to Master Lecturer

Senior lecturers and master lecturers considered for promotion in a given year or going through an in-depth review will not undergo a separate annual evaluation in that same year.

10/5Faculty member seeking promotion to Senior Lecturer or Master Lecturer submits promotion file to a secure site accessible to the department and college promotion and tenure committees, the department chair, the dean, and the provost and vice president for academic affairs.
10/30Department/school promotion and tenure committee posts its recommendation concerning promotion to Senior Lecturer or Master Lecturer to the secure site.
11/10Department/school chair submits recommendation on promotion to Senior Lecturer or Master Lecturer to the secure site.
12/1The college promotion and tenure committee posts its recommendation on promotion to Senior Lecturer or Master Lecturer to the secure site.
12/15The college dean posts his or her decision concerning the faculty member’s promotion to Senior Lecturer or Master Lecturer to the secure site.
1/15Faculty member may request a review by the provost and vice president for academic affairs of a negative decision on promotion to Senior Lecturer or Master Lecturer by the college dean.
2/1The provost and vice president for academic affairs makes a decision on promotion to Senior Lecturer or Master Lecturer in those cases where further review was requested. The decision of the provost and vice president for academic affairs is final.

          

Schedule Of Annual Evaluation For Tenured Faculty

2/1Faculty member submits materials, including teaching portfolio review if available, for evaluation to the department/school chair.
3/1Department/school chair completes evaluation of faculty member providing copies to the dean and the faculty member. The evaluation will comment on the performance of the faculty member in teaching, research and service and on progress toward meeting individual goals resulting from previous evaluations.
3/15If dissatisfied with the evaluation by the chair, the faculty member may present in writing additional comments or evidence to the chair and dean.
4/1Dean evaluates the performance of the faculty member in writing.
4/15If dissatisfied with the evaluation by the dean, the faculty member may present in writing additional comments or evidence to the dean and provost and vice president for academic affairs.

Schedule Of Annual Evaluation for Tenured Faculty Serving as Chairs

4/15Faculty member serving as chair submits review materials via the secure site to the college dean. These materials should include materials related to teaching (including teaching portfolio review, if available), research and scholarly/creative activity, professional service and a report on the accomplishment of agreed upon annual goals and objectives as chair.
5/15College dean completes written evaluation of faculty member serving as chair, providing a copy to the faculty member. The evaluation will comment on the performance of the faculty member in teaching, research and service and on progress toward meeting agreed upon annual goals and objectives as chair.
5/29If dissatisfied with the evaluation by the dean, the faculty member serving as chair may present in writing additional comments or evidence to the dean and provost and vice president for academic affairs.
6/9Provost and vice president for academic affairs responds to concerns raised by the faculty member serving as chair.


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