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Bylaws for the Faculty Senate of Old Dominion University
Election of Officers
Each spring, after the election of the new members of the Faculty Senate
and prior to commencement, the incumbent Executive Committee shall convene
the following year's Faculty Senate for the purpose of electing officers.
The incumbent officers shall officiate at this meeting and shall distribute
notices of the meeting and minutes as for regular meetings. Only the members
of the following year's Faculty Senate are eligible to vote in this meeting.
Executive Committee Duties
Prepare the agenda for all Faculty Senate and Faculty Forum meetings. Represent the Faculty Senate to the university community. Assign or reassign all work to Faculty Senate committees and maintain
records on the status of the various matters under active consideration
by the senate. Insure that each Faculty Senate committee conducts periodic reviews of
the university policies within its charge. Appoint ad hoc committees as needed. Arrange for prompt responses to recommendations of the senate from
those to whom recommendations are made. Perform such other duties as assigned it by the Faculty Senate
or the Faculty Forum. Report on its activities since the previous meeting at each senate meeting.
Committees of the Faculty Senate
Recommendations of the committees of the Faculty Senate are to be presented
to the Faculty Senate for its approval except when such committees have been
specifically empowered by the Faculty Senate to act without such approval. Recommendations of committees of the Faculty Senate shall be in the form of written
motions placed before the senate for its consideration, accompanied by written rationales
for the specific recommendations made. Each standing committee shall have at least two faculty senators among
its membership and at least two-thirds of the membership of each committee
shall be members of the Faculty Forum. Each standing committee will normally
have one member from each academic college. The chair of the senate shall
serve as an ex officio, non-voting member of all Senate committees and shall
receive materials and agenda distributed to other committee members. The chair of each standing committee shall be a faculty senator and shall
be elected by the Faculty Senate. The student government shall be invited to appoint the student members to
vacancies of Faculty Senate committees on which they have representation. With the approval of the president, the administrator whose responsibilities
are most relevant to the area of responsibility of each standing committee of the
Faculty Senate shall be invited to serve on that committee. The Executive Committee shall be empowered to declare vacant the seat of a member
on a committee who fails to attend more than three properly called meetings of the committee. General Responsibilities
Committee chairs will have a special responsibility for keeping the secretary
of the Faculty Senate informed of their current work. It is the committee chair's responsibility to schedule committee
meetings so that, to the extent possible, all members have the opportunity to attend. Committee chairs will publicize and hold open hearings on issues
where appropriate or when so directed by the Faculty Senate. All Faculty Senate committees are required to file agendas and accurate minutes
of all committee meetings and hearings with the Faculty Senate secretary. All Faculty Senate committees are required to file an annual report
with the Executive Committee. When a committee is ready to bring a resolution to the floor, the committee
chair will inform the secretary of the Faculty Senate and submit a written copy
of the resolution, with rationale, for consideration by the Executive Committee,
which may place the resolution on the agenda of the senate meeting. Resolutions
and rationales shall accompany the agenda for the meeting at which the resolution
is scheduled for action by the senate.
Standing Committees
Undergraduate Curriculum and Programs
Areas of Responsibility
Undergraduate curriculum for existing and proposed programs General Education Articulation agreements and course equivalency oversight
Membership
Eight faculty members (at least one from each college) One student representative appointed by the Student Senate
(ex officio/non-voting member) Vice provost for undergraduate studies and distance learning
(ex officio/non-voting member)
Undergraduate Academic Policy and Procedures
Areas of Responsibility
Academic policy and procedures relating to admissions, continuance,
and exit standards for undergraduate students Policy and procedures relating to academic advising for undergraduate
students (including advising of student athletes) Interaction of intercollegiate athletics with academic units
and programs Undergraduate instruction Advanced standing-policy and procedures related to CLEP
and advanced placement exam credit; high school international
baccalaureate program; and other standards for experiential learning
Membership
Eight faculty members (one from each college and at least two
chief departmental advisors) One student representative appointed by the Student Senate
(ex officio/non-voting member) Assistant vice president for undergraduate studies
(ex officio/non-voting member)
Graduate Studies
Areas of Responsibility
Graduate curriculum and degree requirements for existing and
proposed programs Financial aid for graduate students Admissions, continuance, and exit standards Instruction (including training and certification of graduate
teaching assistants)
Membership
Eight faculty members certified for graduate instruction. At
least six of these must be graduate program directors (one from
each college). Two graduate student representatives appointed by the Student Senate
(one master's and one doctoral student) (ex officio/non-voting members) Vice provost for graduate studies and research
(ex officio/non-voting member)
Scholarly Activity and Research
Areas of Responsibility
Policies and procedures for scholarly activity and research Resource allocation for support of scholarly activity and research Administration of sponsored research Faculty development (including review of Faculty Development Fund Program Proposals)
Membership
Six faculty members (one from each college) Vice president for research and graduate studies
(ex officio/non-voting member)
Student Services
Areas of Responsibility
Undergraduate admissions standards Registration and orientation Recruiting and retention of undergraduate students Continuance regulations; the Honor System; disciplinary procedures,
rules, and regulations; Financial aid to undergraduate students (including oversight
of financial aid to student athletes) Student concerns as they relate to intercollegiate athletics Other areas within the responsibility of the vice president
for student services
Membership
Six faculty members (one from each college) One student appointed by the Student Senate (ex officio/non-voting
member) Vice president for student services (ex officio/non-voting
member) Director of athletics or designated representative (ex officio/non-voting
member)
Promotion and Tenure
Areas of Responsibility
Policy on academic rank and tenure Procedures on awarding various academic ranks and procedure
for granting tenure Policy on hiring and terminating faculty Policy and procedures on evaluation of faculty
Membership
Eight faculty members (at least one from each college) Provost and vice president for academic affairs (ex officio/non-voting
member)
Faculty Status and Remuneration
Areas of Responsibility
Faculty rights, privileges, responsibilities, and related matters Working conditions for faculty Faculty salaries Conditions and terms of faculty contracts Faculty fringe benefits Faculty retirement programs
Membership
Six faculty members (one from each college) Provost and vice president for academic affairs (ex officio/non-voting member)
Nominations and Elections
Areas of Responsibility
Election of faculty senators University- and district-wide faculty elections Appointments to standing committees Other nominations and appointments from the Faculty Senate Referenda referred to the faculty Faculty Senate redistricting
Membership-Six faculty members (one from each college)
Administration, Finance and Academic Support Services
Areas of Responsibility
Annual budget priorities and policy Biennial budget request priorities and policy Other budget-related matters, e.g. enrollment projections, budget
formulas, local budgets, capital budgets, tuition changes, relationship
of budget decisions to the university's mission Physical plant, landscaping, and equipment Parking facilities, regulation and fee Finance Office and Auxiliary Services Academic computing services Non-credit programming Instructional services Oversight of planning and use of university physical and financial
resources for intercollegiate athletics as these affect the academic
mission, units, and programs of the university Summer school administration
Membership
Eight faculty members (one from each college), including one
member of the Executive Committee and at least two members of
the previous year's committee Vice president for administration and finance (ex officio/non-voting
member) Associate vice president for academic services (ex officio/non-voting
member)
Library
Areas of Responsibility
Support the mission of the University Library in meeting the instructional
and research needs of students and faculty by:
identifying and addressing issues affecting the ability of
the Library to carry out its mission, determining the adequacy of Library resources, ensuring the adequacy of communication between the Library
and students, faculty, and administrators, and advising the university librarian on the allocation of resources
for collection material and services, especially in light of
changes in the information industry.
Membership
Six faculty members (one from each college) Three professional librarians selected by the university librarian University librarian (ex officio/non-voting member)
Procedures Concerning New Resolutions and Other New Business
All members of the academic community may submit matters for consideration
to the Faculty Senate. The procedure to be used is as follows, except
for emergency matters (see section C, below).
Resolutions, petitions, suggestions, or any other matters shall
be submitted to the chair of the Faculty Senate in writing. A concise
explanation of the rationale behind the petition should form part
of the statement. The Executive Committee will give careful consideration to all
matters thus submitted. Depending on the issue and the way it is
presented, the Executive Committee may do the following:
Bring a matter of special urgency directly to the floor of
the senate. Assign the matter to the appropriate standing committee for
deliberation and a report to the senate, or appoint an ad hoc
committee to investigate the issue and report its findings to the senate. Refer the matter to another officer or organization within
the university for action. Decide that the matter is outside the purview of the senate,
or that it cannot be acted on in the form submitted.
Whatever the decision of the Executive Committee, the secretary of
the Faculty Senate will do the following:
Inform the petitioner in writing of the decision taken by the Executive
Committee, and in cases of refusal to take action, briefly explain
the rationale for the decision. Inform the Faculty Senate of the actions of the Executive Committee
and distribute with the agenda of the senate meetings a list of all
matters submitted, together with a statement of the action of the
Executive Committee in each case. The Faculty Senate may reverse
or revise any of the Executive Committee's actions at its next regular meeting. Maintain a complete register of all resolutions and issues with
a file on each issue, including any action taken on the issue by
the administration or Board of Visitors.
Emergency Issues
Any committee or senator that wishes to bring directly to a meeting an
item that is too urgent to be submitted in the normal manner may do
so by the following procedures:
The resolution and its rationale, accompanied by a concise explanation
of the nature of the emergency, must be distributed in writing to the
Faculty Senate before the meeting is called to order. Under "Approval of the Agenda," a motion must be made
to add the item at an appropriate place in the agenda of the meeting.
If the motion is passed, the item will be dealt with as part
of the Faculty Senate's business.
Attendance
Any faculty senator who for any reason misses three meetings of the
Faculty Senate in an academic year shall be deemed to have vacated his
seat and shall be replaced. In the event that a regular meeting is recessed
to be reconvened at a later date, each session missed will be considered
an absence for purposes of this rule. Exception to the above provision may be made only by a two-thirds vote
of the senate conducted by secret ballot.
Amendment
These bylaws may be amended at any meeting of the Faculty Senate by a
two-thirds vote of the members present, provided the amendment has been
submitted in writing and read at the previous regularly scheduled meeting.
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