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The university believes that regular assessment of students and feedback to
them is essential to effective teaching and learning. Therefore, faculty members
will provide all students with evaluation of their progress in a course prior to
mid-semester. Faculty teaching 100- and 200-level undergraduate courses will provide specific feedback regarding
progress in the course by submitting an early alert grade by the beginning of the fifth week of classes in the fall
and spring semesters. Instructions for submitting early alert grades are sent out every semester by the Center for
Advising Administration and Academic Partnerships. All faculty must report final grades through
the secure website by logging in to www.leoonline.odu.edu. At the end of
exam week in the Fall semester (exams finish on a Friday), the final deadline for grades for the semester will be
the following Tuesday at noon. In the Spring semester (exams finish on a Wednesday or Thursday), the final deadline
for grades for the semester will be the following Monday at 5 pm. Official grades are maintained in the Office of
the University Registrar. An online process for grade changes is available to faculty if the grade to be changed is not older than two
semesters. In these cases, the instructor of record makes the change online. If the grade to be changed is older
than two semesters, the instructor submits an Academic Record Change Form (H-1002) to the chair, who forwards it to
the university registrar if it is approved and notifies the instructor of reasons for denial if it is not approved.A
report of grade changes made online is available to department chairs in Leo Online in the Faculty & Advisors
menu. A department chair may object to a change of grade made by a faculty member online by emailing
studentrecords@odu.edu. Faculty may choose to make grades available to students, but should not post
class rosters outside offices, classrooms or other public areas. Students should
be encouraged to view their posted grades through the secure website (www.leoonline.odu.edu).
Student records are guaranteed confidentiality by the
Family Educational Rights and Privacy Act of 1974 (Buckley Amendment). In no
case should the student's name, social security number or any other personally
identifiable information be posted or released verbally or in written format
to anyone other than the student. Students should be referred to the Office
of the University Registrar for official release of information.
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