Old Dominion University
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Grade Submissions

The university believes that regular assessment of students and feedback to them is essential to effective teaching and learning. Therefore, faculty members will provide all students with evaluation of their progress in a course prior to mid-semester. Faculty teaching 100- and 200-level undergraduate courses will provide specific feedback regarding progress in the course by submitting an early alert grade by the beginning of the fifth week of classes in the fall and spring semesters. Instructions for submitting early alert grades are sent out every semester by the Center for Advising Administration and Academic Partnerships.

           All faculty must report final grades through the secure website by logging in to www.leoonline.odu.edu. At the end of exam week in the Fall semester (exams finish on a Friday), the final deadline for grades for the semester will be the following Tuesday at noon. In the Spring semester (exams finish on a Wednesday or Thursday), the final deadline for grades for the semester will be the following Monday at 5 pm. Official grades are maintained in the Office of the University Registrar.

           An online process for grade changes is available to faculty if the grade to be changed is not older than two semesters. In these cases, the instructor of record makes the change online. If the grade to be changed is older than two semesters, the instructor submits an Academic Record Change Form (H-1002) to the chair, who forwards it to the university registrar if it is approved and notifies the instructor of reasons for denial if it is not approved.A report of grade changes made online is available to department chairs in Leo Online in the Faculty & Advisors menu. A department chair may object to a change of grade made by a faculty member online by emailing studentrecords@odu.edu.

           Faculty may choose to make grades available to students, but should not post class rosters outside offices, classrooms or other public areas. Students should be encouraged to view their posted grades through the secure website (www.leoonline.odu.edu). Student records are guaranteed confidentiality by the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment). In no case should the student's name, social security number or any other personally identifiable information be posted or released verbally or in written format to anyone other than the student. Students should be referred to the Office of the University Registrar for official release of information.

- Approved by the provost and vice president for academic affairs
September 5, 2003
Revised July 16, 2008
Revised January 12, 2020
Revised January 15, 2021
Revised November 17, 2022


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