Statement: The university encourages appropriate and properly sanctioned
faculty creative and professional activity that may result in extra faculty
compensation. Such appropriate activities include, but are not necessarily
limited to, teaching, research, professional consulting, invention, technical
or professional innovation, and clinical practice.
Because of differences in traditions, opportunities, methods, resources,
and/or client populations among different discipline groups which may require
flexibility and/or variation in policies and/or procedures from one part of
the campus to another, college deans are encouraged and expected to be flexible
and creative in the utilization of available techniques, mechanisms, and incentives
to encourage, monitor, and evaluate such faculty activities. At the same time,
college deans and the provost and vice president for academic affairs should
institute policies and monitoring mechanisms to define, preserve and insure
commitment of faculty to the traditional basic workload of teaching, research,
and service. A normal faculty workload for each discipline must be established
in order to permit deans and department chairs to determine which activities
should be considered overload for payment of extra compensation.
Four existing mechanisms may be utilized within academic colleges to facilitate
faculty extra compensation activities. These are:
Traditional overload payment from university-administered accounts, as
currently used for credit and noncredit instruction. Such payment could be
made under the existing standard faculty appointments if such payment is
specifically permitted by university policy and regulations;
- Overload payment from grant or contract funds administered through the
Old Dominion University Research Foundation, provided 12 load hours per semester
are assigned and all of the following conditions have been met:
Purchased Release Time options have been utilized to the maximum extent
permitted by the grant or contract.
The semester workload of faculty requesting overload payment includes
a minimum of three load hours for a lecture course unless 100% of the
faculty's time is purchased.
The semester workload of faculty requesting overload payment includes
no more than three load hours of contributed grant or contract time,
if required, and does not include unfunded research time as part of the
assigned semester workload.
The assigned semester workload of faculty requesting overload payment
only recognizes administrative release time for serving as department
chair or graduate program director.
The request for overload payment is submitted prior to the start of
the semester in which the payment is scheduled to be made.
The request is allowable under Federal regulations and the terms of the grant or contract.*
The flexible employment contract, with specific provisions governing compensation
for specific activity that is above and beyond basic contractual workload;
and
Creation of special-purpose enterprises, under the umbrella of a university-affiliated
foundation, for the conduct of appropriately designed and approved activities.
The total amount of extra compensation earned by an individual faculty member,
on a specific project or in total over the period of a year, should not be
arbitrarily limited by university policy. Limits on the amount of such earnings,
whether on a specific project or in total, should be based on the quantity
and quality of services provided, the importance and value of the services
to the university's mission and objectives, and the amount of additional
institutional revenues generated by the faculty activity. Should any individual(s)
engage in such activities to the extent that their basic faculty workload responsibilities
are being neglected or not performed in a satisfactory manner, it should be
the responsibility of the department chair and/or dean to take appropriate
corrective action, including placing reasonable limits on the extent of future
involvement in such extra compensation activities.
The principal responsibility for development and administration of such endeavors
is at the college level, with appropriate reporting to and oversight by the
provost and vice president for academic affairs. No overload payments from
university or research foundation accounts shall be paid to faculty without
the approval of the provost and vice president for academic affairs or his/her
designee.
*Subject to Office of Management and Budget (OMB) Circular A-21 on "Principles for Determining Costs Applicable
to Grants, Contracts, and Other Agreements with Educational Institutions" (as revised on 05/10/2004)
